Renting eliminates the need to lock up huge amounts of working capital and allows you to upgrade the printer as technology develops, and the monthly payment is a completely deductible company operating expenditure. Purchasing your printer entirely will result in a significantly bigger initial expenditure; the asset of the equipment will be included in your fixed asset schedule and will typically be expensed throughout the printer’s life (as depreciation).
Perhaps most significantly, when you buy your printer altogether, you own the equipment and can use and dispose of it as you see fit. Even though you purchased the equipment, you may choose to acquire a service contract to cover the equipment’s operating and maintenance costs. Colour maintenance on an office photocopier may cost hundreds of dollars in components and labour.
Printer rental is very easy. Let’s look at the specific benefits of renting a printer to help you determine which choice is best for you.
- Renting your printer/copier allows you to budget more properly for the month or year, and depending on the form of the specific contract, might offer a set monthly cost. There will be no financial blowouts or unanticipated repair expenditures to finance if the equipment fails.
- Savings on the initial investment. Renting printers may provide significant immediate cost reductions, making them ideal for new enterprises, seasonal firms, and small to medium-sized organisations looking to save money. Renting office equipment is especially popular with larger firms since it allows them to replace equipment more regularly and avoids tying up huge sums of cash in asset ownership.
- Renting printers may enable you to extra tax write-offs in the form of monthly operational charges that you may deduct from your expenses. The money saved as a result of this, as well as the fact that you did not spend a significant sum of money all at once, allows you to invest in other aspects of the business in order to grow successfully.
- Printers and multifunction devices are no exception to the rule that technology is always outdoing itself. Renting this type of office equipment typically provides for a no-cost upgrade throughout the length of the lease, allowing you to choose a different, more recent model to better meet your current needs.
- Consumables and Extras Bundling Leasing a printer with a service agreement may allow you to include the cost of cartridges, maintenance, peripherals, and additional equipment in a single monthly billing, depending on your provider. You may also add a specific number of copies every month or account for them individually on a per-page basis.
- When you lease a printer, you pay for its use in regular monthly instalments for the duration of the lease contract. You do not own the printer at the conclusion of the contract, and it is either returned or renewed for another contract time. During the contract duration, the equipment may usually be updated without penalty. The contract can be terminated early by paying the remaining contract value. You might also choose a contract that includes a specified quantity of copies every month.
- Multifunction printers, like any other piece of office equipment, require routine maintenance and can occasionally fail. These continual repairs might be expensive; nevertheless, renting agreements typically contain maintenance and repair plans to guarantee the asset is effectively maintained. This implies that any necessary repairs will be the responsibility of the service provider, generally at no additional cost to you!
- Better Technology Access. Renting allows you to employ more advanced technology that would otherwise be costly since you may select more expensive equipment without the financial burden of owning altogether.
Renting a printer is an easy task, everyone who uses a lot of printers and printer cartridge should definitely look forward to renting a printer.